Job Summary

This position ensures the timely processing of all orders and payments of vendor invoices, as well as maintaining accurate records and control reports. Invoices customers and manages collection activities such as sending follow-up inquiries and negotiating with past due accounts. Recommends improvements to accounts payable/receivable processes.

Duties and Responsibilities:

• Ability to lead a high-performing team with a positive attitude and strong leadership skills
• Ability to approach every task with enthusiasm
• Maintains discretion and confidentiality with customer confidence and protects the company’s operations
• Completes projects by assigning work to the admin accounting staff; follows up on results
• Supervises the admin accounting staff; completes performance reviews and provides guidance in staff’s personal development
• Organizes and maintains AP/AR files and records
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Contributes to team effort by accomplishing related results as needed
• Has the ability to multitask and prioritize daily workload
• Assists sales team with completing orders
• Maintains records of contracts and invoiced/payments
• Reconciles all vendor invoices, forwarding to appropriate department for payment
• Processes all order and sends to vendors for fulfillment
• Invoices all customers visa vi QuickBooks
• Follows up with sales on orders with pending issues or delays
• Follows up on Returns of Merchandise to ensure credit has been received
• Reconciles daily invoices to purchase orders and enters into database for confirmation.
• Communicates with vendor on missing or incorrect items on purchase orders
• Communicates with sales staff on issues with purchase orders
• Processes all credit cards for all lanes of company
• Maintains spreadsheet for monies used on company credit card to purchase cost of goods
• Prepares invoices by verifying information and scheduling for payment
• Collects revenue by reminding delinquent accounts, notifying customers

EXPERIENCE AND REQUIRED SKILLS

• Minimum of 3 to 5 years of a/p a/r experience plus supervisory a major plus.
• AA or BA in accounting preferred.
• Ability to communicate verbally and in writing with considerable tact and diplomacy
• Ability to employ basic reasoning skills
• Knowledge of computer software such as QuickBooks, MS Word, MS Excel, MS PowerPoint, and Database programs
• Knowledge of organizational operations and procedures
• Should be good with numbers and must have analytical skills
• Must have strong people skills
• Must display exceptionally strong leadership skills
• Should have good organization, presentation, and customer services skills 

To apply please email your resume to ida@wwcpinc.com.